Talent.com
This job offer is not available in your country.
Administrative Office Assistant

Administrative Office Assistant

JobbermanAccra, GH
30+ days ago
Job description

Administrative Office Assistant

Gidenz Prestige Ltd.

Admin & Office

Accra & Tema Region Full Time

Advertising, Media & Communications ₵ Confidential

Featured

4 weeks ago

Job Summary

We are looking for NSS personnel's for an Administrative Office Assistant role with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

  • Minimum Qualification : Degree
  • Experience Level : Entry level
  • Experience Length : 1 year

Job Description / Requirements

Key Responsibilities :

  • Provide full admin support to the team and department
  • Perform data-entry, documentation, printing and filling duties
  • Maintain a proper and user friendly filing and document control system for recording and tracking of all documents
  • Support the officers in daily admin roles and to keep stock of stationary supplies for the department
  • Put up purchase requests for all approved purchases for the necessary approvals and verify invoices for the raised purchases upon delivery of goods and services.
  • Create and maintain useful databases for the department
  • Perform some research duties as and when required by the team
  • Assist the Dept head to maintain a proper attendance and tracking report for the Dept.
  • Assist on any ad-hoc tasks as required by the dept.
  • 1Provide secretarial assistance to Head of Department, Regional Manager producing quotation letters, memos, reports, filing; and general administration for the sales department / company.
  • Should be thorough with all administrative tasks.
  • Must have knowledge of computer programs including Microsoft Word, Excel, Power Point.
  • Produce weekly and monthly reports for management within required deadlines.
  • Make telephone enquiries from prospective customers regarding both forthcoming and existing offers.
  • Keep databases on Excel up to date.
  • Prepares and sends couriers, orders stationery and supplies for office, handles incoming and outgoing mail, maintains central filing system that includes setting up contracts / correspondence binders.
  • Knowledge and Skills :

  • Should be thorough with all administrative tasks.
  • Must have knowledge of computer programs including Microsoft Word, Excel, Power Point.
  • Experience in document control management
  • Pleasant personality with good written and verbal communication and interpersonal skills
  • Proactive, take initiative and well organized
  • Able to work fast under pressure
  • Mature, with an attention to detail
  • Ability to multi-task and work independently as well as in a team.
  • NB : All candidates should send their application to : Gidenzlimited@ gmail.com OR Solophyte@yahoo.com

    Kindly be notified they want mainly NSS personnel's.

    Location : Accra

    Important Safety Tips

  • Do not make any payment without confirming with the Jobberman Customer Support Team.
  • If you think this advert is not genuine, please report it via the

    Create a job alert for this search

    Administrative Assistant • Accra, GH