Administrative Officer
Entrepreneurs Foundation
Admin & Office
Accra & Tema Region Full Time
Retail, Fashion & FMCG ₵ Confidential
4 weeks ago
Job Summary
We are looking to hire a highly organized administrative officer to perform all administrative and clerical duties necessary for effective office management. The Administrative Officer's responsibilities include welcoming visitors and clients, overseeing the activities of office cleaning staff and maintenance vendors, as well as typing and proofreading various company documents. You should also be able to organize flights, transportation, and accommodation for company executives.
- Minimum Qualification : Diploma
- Experience Level : Entry level
- Experience Length : 2 years
Job Description / Requirements
Job Description : Manage the office
General supervision of the day to day activities of the organizationEnsure effective implementation of Standard Operating Procedures (SOP) for departmentIn charge of all transport matters incl. company vehicles, vehicle movements, repairs, maintenance and servicingReview vehicle log booksSupervise Drivers to check company vehicle movements.Manage vehicle documentation and renewalUndertake administrative duties in contracting of services. E.g. security, rentals etcSupervise and ensure all systems are functioning by managing general services incl. Utilities, security, company equipment etcEnsure that utility bills are paid on timeSupervise maintenance work e.g. building maintenanceEnsure proper maintenance of office building and all other company buildings, shops, warehouses, residences and all company premises (owned, rented or otherwise).Ensure security of all company assets and institute security measures at the Company to safeguard company stock and properties.Organize Heads of Department MeetingsTake minutes at Head of Department meetingsHuman Resource Management (including recruitment and interviewing)Take part in interviews and recruitment process of Junior StaffPrepare attendance report for payroll.Administer Staff leave and related issuesSupervise overtime record preparation.Co-ordinate staff performance appraisalsIn charge of setting up new branchesSupervise all staff and their related staff issues e.g counselling, leave, attendance, absenteeism, lateness, behavior and performance rewards etcHandle staff welfareRequirements :
Proficient in Microsoft office suiteHonest and reliable.Computer literate in Word, Excel etcExcellent personality traits and a good attitude to workAbility to multi taskCompetent and EfficientGood communication and interpersonal skillsQualification Required : Degree / HND / Diploma in Administration, Management or Relation fieldYears of Experience : (Minimum of 2 years in a similar field)NB : Applicants must be resident in Dansoman, Kaneshie, Odorkor, Weija, Mallam and its environs
CV’s should be sent to email : sagnelladvertising@gmail.com
Location : ( Accra)
Employment Type : (Full time)
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