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Administrative Officer

Administrative Officer

JobbermanAccra, GH
30+ days ago
Job description

Administrative Officer

Entrepreneurs Foundation

Admin & Office

Accra & Tema Region Full Time

Retail, Fashion & FMCG ₵ Confidential

4 weeks ago

Job Summary

We are looking to hire a highly organized administrative officer to perform all administrative and clerical duties necessary for effective office management. The Administrative Officer's responsibilities include welcoming visitors and clients, overseeing the activities of office cleaning staff and maintenance vendors, as well as typing and proofreading various company documents. You should also be able to organize flights, transportation, and accommodation for company executives.

  • Minimum Qualification : Diploma
  • Experience Level : Entry level
  • Experience Length : 2 years

Job Description / Requirements

Job Description : Manage the office

  • General supervision of the day to day activities of the organization
  • Ensure effective implementation of Standard Operating Procedures (SOP) for department
  • In charge of all transport matters incl. company vehicles, vehicle movements, repairs, maintenance and servicing
  • Review vehicle log books
  • Supervise Drivers to check company vehicle movements.
  • Manage vehicle documentation and renewal
  • Undertake administrative duties in contracting of services. E.g. security, rentals etc
  • Supervise and ensure all systems are functioning by managing general services incl. Utilities, security, company equipment etc
  • Ensure that utility bills are paid on time
  • Supervise maintenance work e.g. building maintenance
  • Ensure proper maintenance of office building and all other company buildings, shops, warehouses, residences and all company premises (owned, rented or otherwise).
  • Ensure security of all company assets and institute security measures at the Company to safeguard company stock and properties.
  • Organize Heads of Department Meetings
  • Take minutes at Head of Department meetings
  • Human Resource Management (including recruitment and interviewing)
  • Take part in interviews and recruitment process of Junior Staff
  • Prepare attendance report for payroll.
  • Administer Staff leave and related issues
  • Supervise overtime record preparation.
  • Co-ordinate staff performance appraisals
  • In charge of setting up new branches
  • Supervise all staff and their related staff issues e.g counselling, leave, attendance, absenteeism, lateness, behavior and performance rewards etc
  • Handle staff welfare

    • Requirements :

  • Proficient in Microsoft office suite
  • Honest and reliable.
  • Computer literate in Word, Excel etc
  • Excellent personality traits and a good attitude to work
  • Ability to multi task
  • Competent and Efficient
  • Good communication and interpersonal skills
  • Qualification Required : Degree / HND / Diploma in Administration, Management or Relation field
  • Years of Experience : (Minimum of 2 years in a similar field)

    • NB :   Applicants must be resident in Dansoman, Kaneshie, Odorkor, Weija, Mallam and its environs

    CV’s should be sent to email : sagnelladvertising@gmail.com

    Location : ( Accra)

    Employment Type : (Full time)

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    Administrative Officer • Accra, GH