Process Documentation Consultant

Job Summary

We are seeking a part time Process Documentation Specialist to join our team on a contract basis. Your mission is to systematically capture, structure, and document business processes in close collaboration with C-level executives and key stakeholders. Your work will drive clarity and transparency across our global operations.

Job Type : Contract

Contract length : 3 months ( Possible extension )

Hours / Timezone : 20-40 hours a week / CEST

Work Location : Remote

Duties

Process Modeling Create and maintain detailed business process documentation using BPMN 2.0 standards (text + diagrams). Identify and define required input / output documents within workflows.

Stakeholder Collaboration Lead and facilitate meetings with C-level executives to extract, structure, and synthesize discussions into clear documentation. Translate complex information into actionable and easy-to-understand process documents.

Knowledge Management Publish finalized and validated process documentation in the company's central Wiki (e.g., Confluence or MediaWiki).

Qualification

Bachelors degree

Experience using AI language models (e.g., gemini, deepseek, ChatGPT or others) for document QA and quality checks

Familiarity with Wiki platforms such as Confluence or MediaWiki

Must haves :

Certified proficiency in BPMN 2.0

Demonstrated experience documenting complex processes for senior leadership

Fluent English (C1+ level) – primary language for documentation

Ability to simplify and visualize complex workflows effectively

Detail-oriented approach to validating logical consistency in process documentation

Outstanding structured writing skills with high attention to clarity and precision

Nice to have :

Experience with process automation tools (e.g., Camunda, Signavio or others)

Basic prompt engineering skills for AI-enhanced validation

Industry knowledge in IT, software, or data-driven sectors

Business German (B2 / C1 level) – essential for C-level communication with German-based stakeholders