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Logistics Administrator -Ghana

Logistics Administrator -Ghana

Oxyon People SolutionsAccra, Ghana, GH
30+ days ago
Job description

Purpose of Position :

  • To provide efficient day-to-day support for procurement, logistics, and repairs administration.

Duties & Responsibility :

  • Supply of parts to Technical Hardware / RMA workshop personnel to ensure central point of control over inventory and maintain accurate record.
  • Administration and Management of product repair records and procedure, also ensuring that all repaired items are returned timeously.
  • Submit RMA inventory adjustment report to Logistics Manager as required, this to be done in collaboration with the local Accountant.
  • Create service notifications, sales orders and invoices related to RMAs for our customers.
  • Process Third party purchase orders, expedite and ensure timeous supply.
  • Maintain up-to-date supplier records on master vendor database ensuring that information corresponds with SAGE ERP system.
  • Procurement from Third Parties and non-stock items.
  • Manage shipping of internal and external customer orders.
  • Issue delivery notes and prepare Passout documents to be signed by Accountant (Accra office)
  • Responsible for all import and export activities.
  • Manage stores and its related functions.
  • Maintain an up-to-date record of audit trails for procurement (Intercompany, Internal, and external)
  • Maintain up-to-date record of customs documentation such as BOL, SLI, SAD500, DA65.
  • Assist the finance department with uploading the import and export VAT related documentation.
  • Perform ad-hoc collections and deliveries as required by the business from time to time.
  • Create and submit inventory adjustment reports to Logistics Manager
  • Receipt and put away of raw materials performing the corresponding transactions in SAGE ERP system.
  • Classification of all materials and products updating the Tariff / Harmonization codes in collaboration with Logistics Team Lead (Africa).
  • Assist the Logistics Manager with reconciliation of Demo and Trial stock.
  • Participation in Audit, Stocktaking and assist Shared Services.
  • Filing / management of records, archiving and storage requirements.
  • Perform regular Stock take of RMA inventory as required.
  • Compliance with The Company within the Mining Workplace Health and Safety policies and procedures,
  • Other duties as required from time to time.
  • Critical Knowledge, Skills and Abilities

  • Intermediate working knowledge of Microsoft Office suite (in particular, MS Word and Excel)
  • Sound working knowledge of general inventory program applications
  • Sound working knowledge of SAGE / SAP ERP purchase order module is desirable, although training will be available on The Company's internal systems
  • Can do” attitude
  • Willingness to go the extra mile for customers (internal and external)
  • High level of personal drive and motivation
  • High level of attention to detail
  • Strong time management and prioritization skills
  • Excellent communication skills, both verbal and written
  • Ability to work in and contribute to team building environment
  • Ability to set day to day priorities within overall priority listing
  • Strong problem solving, interpersonal and negotiation skills
  • Major Challenges / Problem Solving :

  • Dealing with conflicting priorities
  • Decisions Expected : Own Authority

  • Setting of day-to-day priorities within overall priority listing
  • Make recommendations for service delivery improvements where necessary
  • Expenditure for parts and components within allowable limits
  • Creating build orders for assembly team
  • Advising Business Unit Manager of business risk areas as they are identified
  • Referred to Higher Authority

  • Approval for expenditure over allowable limits
  • Any decision that will adversely affect budget
  • Clarification of business priorities or urgent escalations
  • Working Relationships :

    Most Frequent Contacts Purpose

    Warehouse & Logistics TL Direction and supervision; setting of priorities; training and development.

    cross-skilling in production areas and processes

    Assemblers Provision of supply requirements in a timely manner

    HW Technical & RMA Team Liaise regarding new products and assembly techniques

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