Rector

Under limited supervision, directs all facets of the operations of the Rector's Office including student registration and records, class schedules, instructional space assignments, graduation clearance, and other related matters. Plans and develops strategies for maintenance and upgrading of academic information infrastructure. A great communicator of the institute's Vision Main Responsibilities, Directs the daily operations of the Registrar's Office; supervises senior managers; serves as an internal consultant and implements faculty academic policies; reviews policy exception requests.Recommends and participates in the development and implementation of policies and procedures regarding student registration, records, class schedules, instructional space scheduling, residency requirements, identification cards, and graduation requirements.Maintains and upgrades the academic information infrastructures including academic records archives, online student database, voice response system, World Wide Web, and other electronic databases and information systems.Establishes and implements short- and long-range department goals, objectives, policies, and operating procedures; monitors and evaluates program effectiveness; effects changes required for improvement.Designs establishes, and maintains an organizational structure and staffing to effectively accomplish the organization's goals and objectives; oversees recruitment, training, supervision, and evaluation of unit staff.Develops and publishes major information documentsOversees certification of incoming student entries.Develops and manages annual budgets for the organization and performs periodic cost and productivity analyses.Oversees the overall operations of programs reporting to this position.Represents the academy to various institutional divisions as well as externally to governmental agencies, vendors, students and their parents, and/or the general public.Recommends and participates in the development of policies and procedures; may serve on planning and policy-making committees.Upgrades professional knowledge evaluates new technologies, and recommends implementation as appropriate.Performs miscellaneous job-related duties as assigned. Minimum Job RequirementsBachelor's degree; at least 5 years of experience directly related to the duties and responsibilities specified. Knowledge, Skills, and Abilities RequiredStrong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.Knowledge of planning and scheduling techniques.Skill in budget preparation and management.Knowledge of the rules, regulations, and laws regarding student records.Database management skills.Ability to evaluate and edit the content, structure, and format of a range of written material.Knowledge of customer service standards and procedures.Knowledge of space allocation practices and principles.Ability to use independent judgment and to manage and impart information to a range of clientele and/or media sources.Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.Ability to develop, plan, and implement short- and long-range goals.Knowledge of organizational structure, workflow, and operating procedures.Ability to maintain the confidentiality of records and information.Ability to plan, assess, and evaluate programs.Knowledge of records archiving and/or retrieval.Ability to provide technical advice and information to faculty in their area of expertise.Ability to create, compose, and edit written materials.Ability to analyze course prerequisites, certification, and/or curriculum/graduation requirements.Ability to supervise and train employees, including organizing, prioritizing, and scheduling work assignments.Knowledge of student registration, academic, and residency requirements.Ability to investigate and analyze information and draw conclusions.Skillful in the configuration and use of computerized database programs.Ability to foster a cooperative work environment.Outstanding interpersonal relations skills and the ability to communicate and work effectively within a diverse community.Employee development and performance management skills.Knowledge of telephone answering and referral services.Knowledge of database construction, management, and retrieval methods.Knowledge of financial/business analysis techniques.Skill in accessing internet information services.Knowledge of records retention and/or destruction policies and procedures.Knowledge of faculty and/or staff hiring procedures.