Human Resources And Administration Manager

1.0JOB PURPOSE :

The primary function of a Human Resources & Administration Manager is to help lead and manage the overall provision of Human Resources services, policies, and programs and ensure that the Company’s assets, including vehicles, furniture, computers, office supplies, stationery and work premises, are in place and utilised effectively and efficiently to support the Company’s operations.

2.0RESPONSIBILITIES

• HUMAN RESOURCES

2.1.1  Recruitment and Staffing :

• Oversee the recruitment process, including job postings, candidate selection and interview, and onboarding.
• Develop effective and efficient hiring strategies to attract and retain qualified candidates.

2.1.2. Employee Relations :

• Address and resolve employee relations issues and workplace conflicts.
• Create and implement strategies to enhance employee engagement and satisfaction.
• Promote a positive and inclusive workplace culture.
• Conduct surveys and gather feedback to assess employee experience.
• Prepare, conduct and document job exit interviews.

2.1.3. Training and Development :

• Identify training needs and coordinate training programs to enhance employee skills and knowledge.
• Facilitate professional development opportunities for staff members.

2.1.4. Performance Management :

• Develop and implement performance appraisal systems.
• Provide employee feedback and assist in developing performance improvement plans and strategies.

2.1.5. Compensation and Benefits :

• Develop compensation plans and policies.
• Manage employee compensation and benefits programs.
• Conduct compensation surveys to ensure that the organisation’s compensation is competitive.

2.1.6. HR Policies & HR and Legal Compliance :

• Ensure compliance with labour laws and regulations.
• Develop, enforce, and monitor the HR policies and procedures to ensure compliance.
• Update HR policies to reflect changes in legislation and the Company’s practice.
• Stay informed about labour laws and ensure the organisation’s HR practices comply with legal requirements.

2.1.7 Workplace Safety and Health :

• Oversee workplace safety programs and ensure compliance with health and safety regulations.
• Manage employee wellness programs.

2.1.8. HR Analytics & Information System :

• Ensure the existence and adequacy of HR information systems.
• Utilize data and analytics to make informed workforce planning and management decisions.
• Utilize related HR information systems to monitor attendance and punctuality.

2.1.9 Succession Planning & Job Rotation :

• Develop, monitor and implement policies and procedures for succession planning and job rotation.
• Identify and develop talent within the organisation for key roles.
• Plan for the future needs of the employees.

2.2.ADMINISTRATION

2.2.1.Workplace & Files Security

• Ensure adequate security of surveillance operating devices and security in the workplace and premises.
• Identify efficient and effective security companies and recruit effective and efficient security officers.
• Ensure adequate and robust security locks are in place.
• Monitor and ensure compliance with the key movement register.
• Ensure personnel files and other confidential documents are kept secure and unavailable to unauthorised employees.

2.2.2.Company’s Offices & Assets

• Ensure that the Company’s offices are open for business on time and closed at the appropriate time without unauthorised access to the workplace and premises.
• Monitor and ensure that the Company’s assets, including computers, furniture, vehicles, office supplies and stationery, are utilised efficiently and effectively.