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Administrative Officer at HEAF Professional College

Administrative Officer at HEAF Professional College

Jobs in GhanaGhana
18 days ago
Job description

HEAF Professional College, located in Afrowood Consulting Ltd Building off Cocobeach Hotel Road, seeks the services of a Full-time Administrative Officer (Bilingual in French and English for its professional programmes.

Job Title : Administrative Officer

Job Description

1. Administrative and Academic Support

  • Coordinate and manage day-to-day administrative operations of the college.
  • Prepare, translate, and distribute documents in both English and French memos, academic calendars, notices).
  • Assist in the registration and enrolment process for Francophone students learning English.
  • Maintain accurate records of student data, academic progress, and correspondence.
  • Liaise with faculty and support staff to ensure smooth delivery of academic programs.

2. Student Services and Support

  • Serve as the primary contact for Francophone students needing support in understanding English documents or navigating academic requirements.
  • Provide bilingual orientation and onboarding sessions for new students.
  • Offer guidance on college policies, procedures, and academic expectations.
  • Support students in resolving administrative issues and accessing resources.

    • 3. Communication and Translation

  • Translate internal and external communications between English and French as needed.
  • Draft bilingual promotional content, emails, newsletters, and announcements.
  • Ensure all communication materials are culturally and linguistically appropriate.

    • 4. Social Media and Marketing

  • Use social media platforms Facebook, Instagram, TikTok, Twitter) to promote the college and its English programs to Francophone audiences.
  • Design and schedule posts that highlight student success stories, upcoming intakes, and program benefits.
  • Engage with followers in both English and French to respond to enquiries and build online community.
  • Collaborate with the marketing team to develop targeted campaigns for recruitment.

    • 5. Recruitment and Enrolment

  • Participate in outreach and recruitment activities targeting Francophone communities (locally and internationally).
  • Respond to enquiries from prospective students and parents in French or English.
  • Support virtual and in-person open days, education fairs, and promotional events.
  • Follow up with leads to encourage application and registration.

    • 6. Institutional Liaison and Representation

  • Represent the college at relevant meetings, workshops, and seminars—particularly those targeting French-speaking partners.
  • Assist in building partnerships with Francophone institutions, embassies, and agencies.

    • 7. Other Duties

  • Assist in organizing student activities, language immersion programs, and cultural events.
  • Support the preparation of reports, presentations, and documentation for management or external stakeholders.
  • Perform other duties as assigned by supervisors to enhance the college’s operations and student experience.

    • Qualification Required and Experience

  • Must have Diploma in French with 1-5 years teaching experience.
  • Must be residing around Teshie, Nungua, Sakumonor environs.

    • Location : Teshie – Accra

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    Administrative Officer • Ghana